VISUAL NEWSLETTER MAY 2001

 


NEW BILLING PRACTICES

 

Retail Sales Tax issues continue to plague the computer services industry. While it would seem to be simpler to just tax everything the current government prefers to keep things complicated for now. For this reason we will be sending out two types of invoices where applicable at month-end.

 

The first invoice will cover the following:

 

Hardware installation and services.

Software installation and configuration.

Programming changes to Libra Software.

 

The above services are classified as taxable under the Retail Sales Tax law in Ontario.

 

The second invoice will cover:

 

Training, Consulting.

Telephone Technical Support.

Custom Programming Services.

Data Management & Recovery Services.

 

These services are classed as non-taxable under the Retail Sales Tax law in Ontario.

 

Custom programming is classed as programming performed for the use of a single company and its related divisions.

 

Hopefully these separate invoices will eliminate some confusion on the part of provincial tax auditors looking for mistakes.

 

Keep in mind that Visual Accounting has just undergone a Retail Tax audit for the period of 1997-2000. This should get you off the hook for any tax audit liabilities as relates to one of our invoices for the period in question.

 

Considering the significant time and complexity of our last audit there is a lot to be said for a synchronized national sales tax.

 

MONTHLY SUPPORT SERVICES

 

Pay as you go services do not seem to be for everyone. Some companies appear to prefer a fixed monthly fee for support services. For this reason we have decided to offer monthly support plans for those companies that would prefer them. These plans will cover basic how to questions and what to do when things go wrong, as they are known to do.

 

The basic charges will be based on a per module rate of $10 per month per site. Modules that can be covered include:

 

1)    General Ledger

2)    Accounts Payable

3)    Accounts Receivable

4)    Inventory Control

5)    Order Processing

6)    Cost Accounting

7)    Property Management

8)    Visual Canadian Payroll

9)    Novell & Windows Networking

10)          Windows & MS Office Questions

11)          Basic Consulting Inquiries

12)          Custom Programming Support

 

These programs cover telephone technical support only, which may include assistance restoring data from backups. On-site visits and data recovery services are not covered.

 

Annual upgrades to Visual Canadian Payroll, Visual Sales Analysis, Visual Fixed Assets and Visual Accounting Features are included in any complete monthly plan.

 

Libra Signature upgrades and custom software refitting can be factored into annual plans but are subject to variations in pricing as dictated by GEAC / Libra and ongoing fluctuations in the U.S exchange rate.