VISUAL NEWSLETTER – JUL 2007                         

 


CPA CHEQUE REQUIREMENT UPDATE

 

It appears that most banks are allowing clients the next six months to use up existing cheque stock before enforcing the new CPA cheque standards in 2008. If you haven’t already converted, make sure that any cheques you order before 2008 are CPA compliant. Summer is a good time for these types of modifications as things are a little slower than the end of the year. Don’t leave it too late. Bank charges of some sort are likely on the way for non-compliant cheques.

 

If you haven’t already converted your cheques to laser there may be a further complication. Some scanning systems are rejecting many dot-matrix cheques as unreadable.  This may force users to convert to laser printed cheques. This is a fairly simple matter to reprogram for Accounts Payable and Payroll Cheques so you can just pick a compliant cheque that you like and send us a copy to be programmed. Most users of laser cheques go with a Stub/Cheque/Stub format detaching one stub for their own records.

 

To reduce cheque fraud you may want to rethink the windows envelope. You can consider one of several alternatives, including:

 

1)    Printing the address on the back of the stub so the cheque can be folded inwards hiding the “Pay To The Order Of” notation.

This requires a Duplexing Printer such as the HP TP-3005-D or TP-2015 models.

 

2)    Printing the cheque address on a blank envelope and matching the cheque to the address on the envelope.

 

3)    Printing a set of address labels to match the cheques you have printed.

 

Of the above, option 1 seems the most streamlined and least likely to get mixed up. It also allows you to place the cheques in the tray face up as apposed to face down for Simplex printing.

 

Going on a service at the bank such as Positive Pay Processing is the ultimate way to combat cheque fraud. We have implemented this service for several of the larger banks at present.

 

MICROSOFT NEWS

 

While this is hardly news anymore, Microsoft has clearly won the File Server Wars. Novell and Linux Based servers still comprise a healthy niche market but Microsoft Server 2003 has all but taken over the Business File Server Market.

 

Recent improvements in stability have caused us to declare Microsoft Windows Server 2003 the system of choice for running Libra and most general business applications. It has excellent compatibility with most modern servers and you can even order it preloaded on dozens of different hardware platforms. It has become so pervasive in recent years that Microsoft has even lowered their standard pricing for the software.

 

Server 2003 has excellent file and printer sharing capabilities. It allows you to set up a single source of network printers and drivers. A variety of programs can be installed in a Deployment Mode making it far more time efficient to install that software on multiple network workstations.

 

The Computer Management Function easily allows you to see who is logged in and what files they have open at any time. The same function can force a user off the system to permit backups or a server reboot whenever required.

 

Server 2003 also permits a variety of timed procedures to backup data files to auxiliary hard drives during the night or to off-site locations.

 

When combined with Terminal Services, it can permit remote users access via the Internet for data entry, inquiry and reporting purposes.

 

On the downside of Microsoft News is the ongoing backlash against Windows Vista. High levels of software incompatibility have led to extended periods of availability for Windows XP. This will extend at least until sometime in 2008 and likely beyond if users continue to request XP

 

 The current “I’m a Mac and I’m a PC” ads make fun of its non-stop security obsession. While it is pretty to look at, the fact that very little of your old software will actually run makes it unusable.